Top Customer Service Challenges

Customer Service Challenges
Customer Service Challenges

With coming age of the customer only our customers decide how customer-centric our companies are. Today more and more attention is paid to customer service quality. According to Accenture Global Consumer Pulse Survey  in 2013 66% of users globally switched to competitors due to poor customer service. In this article I highlighted the most important challenges which customer service faces today. As Peter Drucker said: “Quality in a service or product is not what you put into it. It is what the client or customer gets out of it.” So what do we need to achieve to make our customer service better?

Customer Service Team Motivation

“In the long run, no matter how good or successful you are or how clever or crafty, your business and its future are in the hands of the people you hire.”Akio Morita, co-founder, Sony.
Are your employees motivated enough and ready to face any challenges? Motivating your customer support team can be sometimes harder than ever. If you invest time, resources and your creativity into keeping your customer service team satisfied they are much more likely to put their best foot forward for your company every day. Take into account the following recommendations while developing your strategy for motivating your team:

  • Show an example
  • Take care of stressful situations
  • Build a team
  • Provide proper training
  • Track your team progress
  • Introduce bonus system and reward initiative

Omni-channel Customer Support

“There are no traffic jams along the extra mile.”Roger Staubach

What we do during our customer support workflow is pure customer service which cannot be comprehensive if we get stuck into assisting via one or two support channels. Today customers expect omni-channel customer service and thus we need to meet these demands of modern Internet shoppers and offer a seamless, consistent and personalized customer service experience.

Integrating Social Media Support

“If you do build a great experience, customers tell each other about that. Word of mouth is very powerful.” – Jeff Bezos, CEO

Do you still use social media channels only for marketing purposes? Today customers more and more tend to use social media when they would like to share their experience with companies, complain or just ask questions. If such posts remain unattended this may harm your brand and scare customers away as the word of mouth spreads faster than you can imagine.

Investment in Resource and Technology

“Every contact we have with a customer influences whether or not they’ll come back. We have to be great every time or we’ll lose them.” – Kevin Stirtz

Customers become more and more demanding each year. To deliver excellent customer support service you need to use various tools in your customer support workflow. Those are not only tools which are used in direct interactions with customers like email, phone, social media and live chat. You also need to introduce a CRM or ticketing system which allows you to track interactions with your customers. In addition to this, it’d be necessary to train your team to use all these tools to their full potential.

24/7 Customer Support and Web Self Service

“Good service is good business.” – one of the most widely used mottos.

With businesses coming to a global market it becomes necessary to cover all time zones and offer customer support to users from all corners of the world. 24/7 customer support is a must for global market players. If you wish to win the world, invest in your customer service and hire a team to cover 24 hours. You may consider outsourcing as a cheaper alternative to having a dedicated team.

You may also consider having a powerful FAQ section or KB on your website which will help your users to find answers to the most frequently asked questions and will explain some general issues which your users face quite often. From day to day users become more and more Internet savvy and they prefer using online resources before contacting your support or submitting tickets with their questions. This may save both your and your customers’ time and will make your customer service workflow more efficient.

Personalized Customer Service

“A man without a smiling face must not open a shop” – Chinese proverb

Do you recognize your loyal customers when they land on your website and contact you for assistance? By approaching each customer individually you will win their loyalty and make them happy. These simple tips and tricks will help you to make your customer approach more personal:

  • When utilizing live chat software on your website, take advantage of real time visitor monitoring and pass information about your customers from your database to your customer support reps.
  • Track all interactions with customers and access support cases submitted by each customer with a click.
  • Add more human touch to your support channels. This can be a warm greeting by phone, smiling agent’s picture on live chat or personal approach when replying by email.

Handling Customer Feedback

“Statistics suggest that when customers complain, business owners and managers ought to get excited about it. The complaining customer represents a huge opportunity for more business.”Zig Ziglar, U.S. author and speaker

Let your customers share their ideas and tell about their customer service experience. You can introduce a feedback system and let your customers leave comments in post chat surveys or in your company forum and blog. Listen to your customers, let them share their suggestions and feedback about your products and services and then implement those changes and updates your customers were asking for.

Proactive Customer Service

“Know what your customers want most and what your company does best. Focus on where those two meet.”  – Kevin Stirtz

Do not wait for your customers to contact you. Make your customer service proactive and reach your customers out with relevant information. By offering various customer service options and engaging your customers directly with help of live chat or newsletters you will win not only loyalty but will also increase your ROI.

Customer Engagement

“The more you engage with customers the clearer things become and the easier it is to determine what you should be doing.” – John Russell, Harley-Davidson

Do not leave your customers’ feedback, comments and complaints unattended. Offer your customers something better than they expect. By exceeding their expectations you will be rewarded by their loyalty. Our customers are our best source of learning, they bring us fresh ideas and tell us about our weak sides and where we should make improvements. Use social media to engage your customers, share useful content, follow their comments and interact with them.

Customer Loyalty

“Loyal customers, they don’t just come back, they don’t simply recommend you, they insist that their friends do business with you.”Chip Bell

If you are ready to face all the challenges discussed above, you will win lots of loyal customers who will not only come back but will also spread the word about you. But remember, to win customers’ loyalty it’s not enough to satisfy them, you need to offer them exceptional service which is worth doing business with you in future and bringing new customers.
Are there more customer service challenges your business faces? Share them with our blog readers.

Provide Support is a leading software provider in customer service, offering live chat and real-time visitor monitoring tool for businesses: