The Goals to Set For Your Customer Service Team

Setting up goals for your CS teamThe French writer Antoine de Saint-Exupéry is credited with saying “A goal without a plan is just a wish.”

It is generally understood that the goal in customer service is to have effective communication with customers, which will result in customers being satisfied and will produce more revenue for the company in the end.
However, what is effective communication? What does it include and how a company can achieve it? Breaking down your plan into smaller sections which are easy to understand and convey to employees is the way to go.

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Don’t Give Your Customers a Reason To Leave

Have you ever thought about why you are losing customers? Perhaps you are giving them a reason to leave?

A study from NewVoiceMedia found that:

  • 67% of customers left a company due to poor service
  • 10% have switched more than 5 times in the past year
  • $430 is the average loss per customer

On the whole, all those service failures cost to businesses in the United States $75 billion per year.

Losing income, however, is not the only consequence of losing a customer. Angry and frustrated customers can hurt your company in many other ways. For example, they can spread negative word-of-mouth about your company or leave negative online reviews in social media and other online resources.

One of the main reasons customers get frustrated and want to leave is when companies don’t respond to their service requests. >>>

3 Ways to Collect a More Genuine Customer Feedback

Genuine customer feedback creates opportunities for companies to earn more loyal customers, those who know that they can speak out about their problems and that they will be addressed.

It also helps to:

  • measure customer satisfaction
  • improve products and services
  • show that you value customers’ opinions
  • create the best customer experience
  • establish reliable source of information to other consumers
  • collect data that helps taking business decisions

Most customers ignore survey requests unless they have something very positive or very negative to say. The main reasons for this are that surveys often reach customers at inconvenient time and the customer doesn’t see any real value for themselves in completing the survey. And even if the customer has taken the survey offered, this often results in very generalized responses, which don’t give you as a company much insight about the customer or what their interests and difficulties are. >>>

5 Tips for Achieving Better First Contact Resolution in Live Chat Support

Have you ever encountered a situation when you would click the live chat button on a website promising instant online help and you would not reach anyone? I did. At other times, I would contact live chat support and instead of finding an answer to my question, I would be escalated to another person who would say that they will check the information and email me later.

I do understand that some questions take research and some issues take time to be diagnosed and fixed.

And still, I feel frustration in many such situations, especially when I have to explain the issue over and over again to another agent or repeat the same things in email later. As a customer, I want to be helped here and now while my question is still relevant and the issue is current.

Perhaps similar customer experiences are the reason first contact resolution remains an important metric in customer service. According to the Customer Experience Executive Report by CCW Digital, 70% of customers consider first contact resolution the most important factor when interacting with a company, yet only 10% of companies believe they excel at its delivery. >>>

Soft Skills to Master for an Ever-Learning Customer Service Rep

If you are aiming for excellence, you can never stop learning and polishing your skills. What skills are needed for a great customer service?

There is a long-running debate over which set of skills is more important for a customer service rep, soft skills or technical skills.

A recent survey by Service Strategies concludes that 96% of respondents judged communication skills and interpersonal skills more important than technical skills for the success in customer support.  After all, to resolve any technical problem a CSR needs strong communication skills to effectively gather information, analyze it and find a solution which will help the customer.

A set of soft skills every CSR needs to learn:

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Why empathy is a key to employee engagement

Did you know that 51 percent of U.S. employees are looking for a new job? Why?

Aren’t they satisfied with their salary? Don’t they like their old laptops? Can’t they bear long traveling to and from office? Or maybe their chief isn’t empathetic enough?

It’s quite a difficult task to find the one who cares only about material values when deciding on a job. The ProvideSupport blog writers have prepared fascinating statistics on this issue. Take the trouble to have a look at it and find out how much chiefs lose per year just because of not being empathetic (reading will take you 3 minutes).

Each time when a young or already experienced specialist decides to apply for a job, they expect to be engaged at work, to love what they do, to have friendly and permanently smiling colleagues (such innocent fools!) and what else? An empathetic boss. Statistics show the great correlation between a chief’s empathy and employee’s productivity, that means between a chief’s empathy and company’s income.

Do you still doubt empathy plays an important role in business? Take a look at what we’ve prepared! >>>

4 Dimensions of Customer Trust: How To Get The Most of It

 4 Dimensions of Customer Trust
4 Dimensions of Customer Trust

Put simply, high trust is a dividend; low trust is a tax. In fact, in our increasingly low-trust world, trust has literally become the new currency of our global economy. — Stephen M.R.Covey

Digital innovation has transformed today’s business world: it has changed business environment and performance, as well as the whole landscape of customer choice. Today’s customers are more demanding, knowledgeable and selective, and the ways how they connect with brands nowadays largely define the key dimensions that shape up business relationships of the new digital era. >>>

The Importance of Critical Thinking in Customer Service

Critical Thinking For Customer Service
Critical Thinking For Customer Service

Customer service jobs require a composite mix of soft and hard skills for success. To positively interact with customers and team members we need social and emotional intelligence, and self-regulation skills. We also need lots of technical expertise, general industry and product knowledge to handle everyday customer requests effectively.

In our blog we have already published a series of articles highlighting skills for being awesome at customer service. Following those posts I would like to add up another skill crucial for service industry employees — critical thinking. This blog post also puts together some helpful techniques that foster this skill.  I hope that these tips will help you grow personally and professionally, and let you progress to the next level along your career journey.

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Real-Time Visitor Monitoring in Chat Support: How to Enable and Use It

How to use real-time traffic monitoring in live chat support
The benefits of real-time visitor monitoring in chat support

As a live chat software provider, we saw many of our clients adding direct messenger links to their websites and missing on the opportunity to see additional details about their customers and improve the quality of their customer service. Direct links to the messenger, although they allow the customers to chat with the company, don’t have the capability to pass any information from the visitor’s browser.

While we are aware that some of the live chat tools available in the market today don’t have this feature, which may be the reason some of our customers are not expecting to see this functionality, we try to encourage our clients to utilize the chat tool to its full potential and make sure that they take advantage of the benefits that real-time monitoring offers. >>>

8 Ways to Say No to Customers with Examples

8 Ways to Say No to Customers with Examples
8 Ways to Say No to Customers

Have you ever heard “No” as a customer? How did you feel? Were you disappointed? Sometimes it may happen that we need to say “No” to our customers or deliver negative news. In fact, this is one of the most unpleasant parts of customer service workflow. Dealing with negative news requires specific skills and self-control. It is not easy to say “No” and continue a smooth conversation.

In any customer interaction, the words you say either ruin your relationship with a customer or build it up. That is why it is important for any company to do this right across all customer service channels. So, how to say “No” without spoiling your customer service experience? Here are 8 tips to begin with. >>>